You already know that delegating is one of the most critical skills in your arsenal as a leader, and you know that delegating is beneficial to you, your staff, and your organization. What’s the best strategy for delegating?
In my last article, I told you the steps to delegating. In this article, I hope will understand even more practical ways to execute delegation.
Here are seven proven ways to delegate effectively
- Communicate, Communicate, Communicate
Over communicate when you are delegating. Communication is King in the delegation process.
Successful delegation requires that you communicate
- Expectations: What you expect them to accomplish; begin with the end in mind.
- Deadlines: When must you complete the project? When do you need a progress update?
- Levels of Authority: Do you want them to check with you before executing decisions, or can they decide, take action, and follow up with you on their progress?
- Available Resources: What materials are available? Is overtime authorized?
- Recommendations: Offer your experience gained wisdom, provide recommendations on who to use, what tools they’ll need, and how you’ve successfully handled a similar task.
- Outcome Feedback: They need to hear from you how they’re doing and how they’ve done. Give them honest feedback about how well they are meeting your expectations.
Don’t hold back communicating.
- Stay Out of the Way
When you delegate an assignment, you’ve told that person you trust them to get the job done. Affirm that trust by giving them the space to do what you’ve asked of them.
- Trust AND Verify
You’ve given your delegate the authority and resources to do the job, and you’re confident in their ability and motivation. Remember that you are still responsible for what happens. You can verify their progress without taking away their authority.
- Delegate to Everyone
Delegate as far as you have reach in the organization. Your direct reports are a great place to start the delegation process. You also have their direct reports and others in the organization who want to learn, contribute, and grow. Delegate as far and wide as you can.
- Don’t Wait for Volunteers
You’re not imposing your work on others when you delegate appropriately, which also means you don’t have to wait for them to volunteer to take some of the load from you. Go to your people and let them know you need their help on an assignment. You’ll demonstrate your confidence in them, display your humility, and validate their place on the team.
- Delegate the Outcome NOT the Process
Anyone can tell someone what to do and how to do it. Leaders, on the other hand, communicate the destination they are delegating and give the delegate the authority to choose the route for getting there.
- Say, “Thank You.”
Feedback is a crucial piece of delegation. You should always acknowledge your appreciation for the help you received through the delegate. Just as important, use feedback publicly to praise their accomplishments. More people will want to help you if they know their work gets recognized.
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